Privacy Statement for The Portland Police Association
Effective November 1, 2016
1. Confidentiality Not Guaranteed
The Portland Police Association cannot guarantee your confidential use of this site. We shall not be responsible for any harm that you or any person may suffer as a result of a breach of confidentiality in respect to your use of this site.
2. Right to Monitor
3. Types of Users
Any visitor to our site can access some services such as our email newsletter and our online store and in this document will be referred to as “Users.” Access to certain sections of this site is restricted to registered PPA members who will be referred to in this document as “Registered Members.”
4. Information Collection and Use
The Portland Police Association (PPA) is the sole owner of the information collected on www.ppavigil.org. The Portland Police Association collects information from our users at several different points on our site.
4.1 Registration Forms
To register for some services on our site, we require that you provide certain personally identifiable information, including your name, phone number and email address. This information is necessary to process your registration and to contact you.
Users registering to receive our email newsletter are required to provide a name and email address. On receiving your registration, you will receive a welcoming email message from us. This helps us verify your email address.
PPA members who register for Special Duty on our site will be required to submit additional information including phone numbers, precinct, hours available and days off. When your registration has been processed we will send and email confirming your registration information.
If you purchase a product or service from us, we request certain personally identifiable information from you on our order form. You must provide contact information (such as name, email, and shipping address) and financial information (such as credit card number and expiration date).
We use this information for billing purposes and to fill your orders. If we have trouble processing an order, we will use this information to contact you.
4.3 Surveys or Contests
From time-to-time we may provide Users and/or Registered Members the opportunity to participate in surveys or contests on our site. If you participate, we will request certain personally identifiable information from you. Participation in these surveys or contests is completely voluntary and you therefore have a choice whether or not to disclose this information. The requested information typically includes contact information (such as name and phone number).
We will not share the personally identifiable information you provide through a survey or contest with other third parties unless we give you prior notice and choice.
5. Communications from the Site
5.1 Offers and Updates
We will occasionally send Registered Members updates and notices by email. Out of respect for your privacy, we present the option not to receive these types of communications. Please see the “Choice and Opt-out” section.
Any User may subscribe to our email newsletter. If you wish to subscribe, we will use your name and email address to send the newsletter to you. Out of respect for your privacy, we provide you a way to unsubscribe. Please see the “Choice and Opt-out” section.
5.3 Service-related Announcements
We will send Users and Registered Members strictly service-related announcements on rare occasions when it is necessary to do so. For instance, if our service is temporarily suspended for maintenance, we might send you and email. You may opt-out of these communications. Please see the “Choice and Opt-out” section.
5.4 Customer Service
Based upon the personally identifiable information you provide us, we will send you a welcoming email to verify your user name and password. We will also communicate with you in response to your inquiries, to provide the services you request, and to manage your account. We will communicate with you by email or telephone, in accordance with your wishes.
6. Information Sharing and Disclosure
6.1 Personally Identifiable Information
It is the policy of the PPA not to share personally identifiable information with third parties, except where the PPA is compelled to do so by law. However, the PPA cannot completely protect against improper use of its web page by third parties, or impermissible use by PPA members or employees. As such, the PPA cannot give an absolute guarantee that personally identifiable information will not be disclosed.
We use an outside shipping company to fulfill orders, and a credit card processing company to bill you for goods and services. These companies do not retain, share, store or use personally identifiable information for any other purposes.
6.3 Legal Disclaimer
We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our Web site.
If you subscribe to receive our email newsletter, and no longer wish to receive it, you may opt-out by following the instructions included in each newsletter or by emailing us at email@example.com. We offer Registered Members an opportunity to opt-out of certain communications on the Change Your Information form. Or you may contact us by phone at 503-225-9760, or email firstname.lastname@example.org, or by mail at 1868 N. Lombard Street, Portland, Oregon, 97217 to opt-out.
8. Information Automatically Logged
8.1 Log Files
As is true of most Web sites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.
We use this information, which does not identify individual users, to analyze trends, to administer the site, to track users’ movements around the site and to gather demographic information about our user base as a whole.
We do not link this automatically-collected data to personally identifiable information.
If you reject cookies, you may still use or site, but your ability to use some areas of our site, such as surveys or contests, will be limited.
9. Links to Other Sites
This privacy statement applies only to information collected by this Web site.
10. Public and Private Forums
If you use chat rooms, forums, message boards, and/or news groups on this site, be aware that any personally identifiable information you submit there can be read, collected or used by other users of these forums, and could be used to send you unsolicited messages. Please remember that any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose your personal information. The Portland Police Association is not responsible for the personally identifiable information or for the comments and opinions posted by site visitors in any forum.
11. Access to Personally Identifiable Information
Users may change personally identifiable information or unsubscribe to our email newsletter through the Subscribe form on our home page, by emailing email@example.com or by contacting us by telephone or postal mail at the contact information listed below. If your personally identifiable information changes, or if you no longer desire our service, Registered Members may update information or deactivate services on the Change Your Information form in the Members section. Registered Members may update Special Duty information on the Change Your Information form on the Special Duty page.
The security of your personal information is very important to us. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. Your use of this site is at your own risk.
If you have any questions about security on our Web site, you can email us at firstname.lastname@example.org.
13. Changes in this Privacy Statement
We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page.
14. Contacting the Web Site
If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact us at: 503-225-9760 phone, email@example.com, or by mail at 1868 N. Lombard Street, Portland, Oregon 97217.